What Is An Andromeda C‑CAT?A C‑CAT (Client-Centric Action Team) is a dedicated team that includes one or more two Remote Service Techs, and one or more IT Field Techs whose activities are curated by a Service Coordinator(SC)—each specifically appointed to service your organization. With cat-like reflexes and precision, your Andromeda C-CAT will pounce on any IT issue, upgrade, or project. It's really the cat's meow for your IT needs!)
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AndroPedia Tech Library
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Get More Done with 5 Productivity Hacks for Office 365 Aug 31, 2018
The shortest distance between two points is a straight line. You can’t trick the system, you’ve got to travel the distance from point A to point B to get where you want to go – or at least that’s what we’ve all been told by physics and geometry.
In most cases, this concept also applies to our workdays and careers. The grind is long, the work keeps coming, the tasks continue to pile up but at the end of the day, you are consistently working on taking the necessary steps towards point B – whatever that may be for you and your business.
But what if there were tools available to you that might give you and your team an edge. Wouldn’t you want to take advantage of strategies and applications that improved productivity, helped you get more done and saved you time?
Did you know that Microsoft Office builds their tools with time saving, productivity boosting, organization strategies in mind?
Let’s take a look at some of these tools to help you get more done during your 9-5.
5 Productivity Hacks for Office 365
1. The Tell Me Function
Ever wonder how to do something in Word or forget where to find a specific function in a Microsoft Office program? The Tell Me function is located in the main navigation bar and can perform many useful functions for you. This function speeds things up and prevents you from having to Google how to do things like create columns in Word, pull up your recent commands, resend messages in Microsoft Outlook and more.
As mentioned, the Tell Me function is located in your main navigation – to the right of the ‘View’ section. You can see a faint blue lightbulb with the phrase “Tell me what you want to do…” next to it. You can also use the key combination alt + q to pull it up if you want to be even more productive!
For more information on this function and its’ use – check out this quick video
2. Real Time Collaboration
Have you ever tried to open a document at work when a popup informs you that you have to open a ‘read only’ copy because another user is currently in the file?
This can be a pain when you are trying to get work done at the same time as one of your teammates. It can also be frustrating if you have a teammate that regularly forgets to close files when they are done working with them (we’ve all done that right?).
With Office 365 you can take advantage of live collaboration. This means that multiple members of your team can be in a document, editing and making changes at the same time. For instance, if you have an upcoming presentation, your marketing staff can be editing content while your sale staff adds their spin.
Additionally, Microsoft has built other tools such as Microsoft Teams to help departments and teams in your organization collaborate via conversation and shared documents. You can also take collaboration outside of your office to work with vendors, clients and business partners via Inter-Tenant Collaboration which allows you to set up shared calendars, documentation spaces, IMs and more.
For more on how Office 365 can enhance collaboration in the office look here.
3. Microsoft To-Do
Do you have a list of tasks and to-do’s that never seems to end? Or maybe you just have a hard time organizing all of your tasks in one place?
With Microsoft To-Do you have an intelligent, cloud based task management system that is with you no matter where you are and accessibly on a variety of devices. The application is mobile friendly and synchs directly with Outlook.
To-Do allows you to take your larger list of tasks and review them daily to add them to your ‘My Day’ feature. By doing this you are able to locate which of your tasks have priority and knock them out one by one.
Where To-Do really shines is it’s security and compliance features. Microsoft has done a great job with the Outlook integration to make sure that your To-Do list is secure and compliant across the board.
You can also segment your To-Do’s into “steps” meaning you can break down a larger task into the sub-steps required for completion. You can even share your tasks with peers, friends, family or coworkers thanks to a recent update.
4. Automate Key Workflows with Microsoft Flow
Many businesses turn to Sharepoint to securely store, access and manage company documentation, Microsoft Flow can actually help you create workflow automation with integrations to other software as well.
For instance, you can set systems up so that when a document is uploaded, an email is automatically sent to a staff member to review the document. This can be useful for things like Time Off requests but can be applied to larger, more demanding tasks like onboarding or off boarding clients/vendors. Microsoft Flow is also integrated into SharePoint so that you can start flows directly from lists and libraries making it a great productivity booster, time saver and addition to the Microsoft Office Suite.
5. Microsoft Sway
Microsoft Sway is a presentation tool that some believe may replace PowerPoint. It allows users to put together professional presentations quickly with a drag and drop function for photos, documents, text and more.
It should be mentioned though that you cannot create charts or graphs in Sway – it is more geared towards visual presentations. So if you need to share numbers, statistics or charts, probably best to stick with PowerPoint.
You don’t have to have Sway installed on a device to present your work which means it is widely accessible as well as easy to use and intuitive. Sharing your presentation with another is as simple as sharing a link.
Microsoft wants to help you get your job done and they build tools/functions to help you get more accomplished in the office and on the go. With new Office applications and Office 365 you open a variety of doors to your business with respect to collaboration and remote capabilities.
You don’t have to have Office 365 to get the productivity boosts described above. Many of these programs and tools are available in the traditional license model. You may lose out on some of the cloud functions, live collaboration capabilities and accessibility though.
To discuss what migrating to Office 365 would mean for your business, simply give us a call at the office (815) 836 – 0030 or send an email to Contact@WeNetwork.com. You can also feel free to reach us if you want to learn more about a specific application not included in your current Office 365 Subscription.
The post Get More Done with 5 Productivity Hacks for Office 365 appeared first on Andromeda Technology Solutions.Start 2019 Out Right – Have a Network Security Assessment Completed Jan 04, 2019
Why have a Network Security Assessment at least once per year:
Our digital world is being attacked constantly and your corporate network is one of the biggest targets on the market. Why? Because it also tends to be an easy mark. Year after year we see large scale attacks against corporations, but did you know that the majority of cyber incidents occur against small to mid-size businesses? Ask yourself: When was the last time I had a professional network security assessment? We’ve listed out some of the top reasons why Network Security Assessments are a vital piece of a multi-layered approach to cyber security for your business.
Let’s start by stating something that you might not expect a tech company to express. Being a victim of a cyber attack is inevitable. No amount of effort or software can protect you 100% of the time. The solution is to implement as many precautionary steps as you can to lessen the likelihood of becoming a victim. No approach on the market can guarantee you will never be breached. If you ever run into an IT firm or product that tries to make this a “guarantee” . . . run and don’t look back because this is 100% false.
Now, there are the obvious steps that you can take to protect yourself and make it harder on the criminals:
- Proactive Email habits
- Anti-malware software
- Proper Employee training
- Professional Disaster Recover (DR) plan/device
However, there is another tool in the arsenal that you should use regularly and that is an annual (at minimum) Network Security Assessment.
What Does A Network Security Assessment Involve?
Your IT support company should perform an initial assessment; after, they should give you a detailed risk report displaying areas that need to be optimized or adjusted. If your IT company does not perform these, it may be time to start looking somewhere new. Cyber threats are more prevalent every day and it is important to partner with an IT company that recognizes this and protects your business accordingly.
We find that our assessment usually uncovers security threats and holes; even when a business has the right practices and has done their research. Cyber security is a daily battle for businesses of every type. When we run our assessment we use the results to constantly improve the defenses of our clients. And that is why, like most things in tech, an assessment should be a regular event.
The Network Security Assessment Is Done. What’s the Next Step?
The network security assessment itself is not the only thing to request though. It is equally important to make sure that your firm supplies you with a report of their findings. This report should be simple to understand, contain an overall score and give you a breakdown of each issue found, along with how serious those specific issues are. Ask for an action plan that goes over any adjustments in detail for any issues that are found. Why go through the assessment process if you aren’t going to apply any changes with the data?
How important and helpful are these reports? We are an IT company with a background protecting our partners from risk. We also put protections in place for our partners and still find ways to improve our customer cyber safety every time we run an assessment.
Why? Because cyber security is a dynamic, ever changing landscape and you need to proactively search for issues. Don’t let yourself learn the hard way. You never want to discover there is a hole in your cyber security when it’s too late from an attack or breach.
Interested in a Network Security Assessment?
If this article has you questioning your current setup, or peaked your interest in starting a conversation regarding the cyber security protections necessary for your business, a network security assessment with Andromeda is a great place to start. With this in mind, we will be discounting our network security assessment thru 1/31/19. Fill out the form below for access to our promotional rate and begin a discussion with one of our security experts.
Fill out the form below to receive a $500 discount on a Network Security Assessment valid for the month of January:
The post Start 2019 Out Right – Have a Network Security Assessment Completed appeared first on Andromeda Technology Solutions.Photo Site 500PX Hit With Data Breach Recently Mar 11, 2019
Do you use the photography network 500PX?� If so, be advised that it has been breached by hackers.� If you were a 500PX user on or before July 5, 2018, you are among the impacted users.
The company discovered evidence of the breach on February 8th, and overall, to this point, their handling of the issue has been admirable.
They promptly contacted and are presently working with both law enforcement and a third-party security firm. They have alerted all impacted users of the incident. By this point, you should have already received some type of communication from the company.
According to the official statement put out by 500PX, when the hackers gained access, they were able to glean at least some, (and possibly all) information contained in the user's profile. This information includes user name, password, location, any biographical information you may have entered, your education, and your photo (if you've included one in your profile).
The company took the step of force-resetting all user passwords, including those they do not believe to have been impacted by the breach. So the next time you log in, don't let that take you by surprise.
It should go without saying, but if you're still using the same password across multiple web properties, it's a practice you need to stop immediately. �If you've used the same password you use on 500PX on some other site, be sure to change it as well. Don't give the hackers an easy way to cause you further harm.
Unfortunately, those are all the details we have about the breach currently. Although the company has promised to keep everyone updated as their investigation into the matter continues and as further details come to light.� In the immediacy, the most important next step is to log in and reset your password.